告別茶話會，五招提高會議效率

Did you know 47 percent of employees cited meetings as the primary time waster in the office? Use these tips to run effective meetings that boost productivity:

47%的員工覺得開始是辦公室里最浪費(fèi)時(shí)間的事情，你知道嗎?那么，就用這些建議去組織高效的會議吧：

Tip #1: Start with a Purpose and End with a Plan

建議1：有目的地開始，有計(jì)劃地結(jié)束

Before sending a meeting invite, establish a clear, targeted purpose for the discussion. Disseminate an agenda to employees one day prior to the meeting, outlining key talking points and establishing your goals and objectives for the session. This will help keep meetings focused and prevents others from going on tangents. At the end of the meeting, ensure all employees leave with an action plan.

在發(fā)送會議通知之前，制定清楚的、有目標(biāo)的規(guī)劃。提前一天給員工發(fā)放會議議程，列出關(guān)鍵點(diǎn)，闡明會議的目標(biāo)和意圖。這有助于使會議討論更加集中，避免離題。在會議結(jié)束的時(shí)候，確保與會者都清楚自己要做什么。

Tip #2: Engage Employees and Encourage Targeted Conversation

建議2：使員工專心，開展有目的性的討論

You have a limited timespan to grab your employees’ attention – 11 minutes to be exact. Meetings should be bidirectional and encourage roundtable discussion when appropriate. It’s your duty to keep conversations aligned with the agenda. To encourage engagement, consider creating a “no smartphone policy” to reduce distractions.

你只能在有限的時(shí)間里吸引員工的注意力——確切地說只有11分鐘。會議應(yīng)該是雙向的，如果可以的話，提倡圓桌會議。你要確保談話按照議程進(jìn)行。為了保證注意力，考慮一下“拒絕智能手機(jī)”，來減少分心。

Tip #3: Stand Up

建議3：站起來

Consider implementing standup meetings. Identical to “traditional” meetings, employees stand up rather than slouching in their chairs. As a result, they are more focused – especially useful for employees who inadvertently give in.

嘗試一下組織站立會議吧。除了開會時(shí)員工需要站著而不是窩在椅子里，其他都和“傳統(tǒng)的”會議相同。這樣，與會者會更專心，尤其對于那些不經(jīng)意間會走神的員工。

Tip #4: Demonstrate Ownership

建議4：展現(xiàn)所有權(quán)

Take ownership of your meeting in order to achieve the results you need. Throughout the meeting, assign action items to employees and follow up with them between meetings. Remove any roadblocks that are preventing employees from moving forward.

主導(dǎo)你的會議來實(shí)現(xiàn)你需要的結(jié)果。在會議過程中，給員工分配任務(wù)，而在會議后跟進(jìn)他們的工作進(jìn)度。掃清一切阻礙員工進(jìn)步的絆腳石。

Tip #5: Take a Picture

建議5：拍照

If your meetings are anything like ours, the whiteboard is covered with ideas, charts, action items and wireframes. If the next meeting is grouping outside the room, save time by taking a picture of the whiteboard with your smartphone.

如果你的會議像我們的一樣，白板上寫滿了想法、表格、行動項(xiàng)目、線框，而且下個(gè)要開會的人在門外等著，不妨用手機(jī)把白板拍下來，這樣可以節(jié)省時(shí)間。

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